Office & HR Administrator Role - Iver

Ref: 235 Date Posted: Monday 08 Aug 2022
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Want to work as an Office & HR Administrator for this rapidly growing company and feel the buzz within one of the worlds most famous Film Production locations then look no further…

The purpose of the Office & HR Administrator is to provide a comprehensive and efficient back office administrative service to the Company.

Main duties of the Office & HR Administrator include :

  • To maintain and circulate the ‘Labour Spreadsheet’, indicating crew availability, to Directors and Coordinators/HoDs on a weekly basis.
  • Upon instruction from Supervisors/HoDs of the new starters required for production, issuing of new starter information to prospective employees.  This includes Right to Work checks, driving licence requests, bank details, HMRC new starter list, offer letter/contract of employment, next of kin details and NDA.
  • Respond to any crew/employee queries
  • Daily monitoring of the crew coordinator spreadsheet, ie checking on crew availability
  • Upon notice of the Coordinators issuing of NDAs when crew are required to work on a different Production.
  • Annual checks on drivers’ licences.
  • Updating and recording of crew training.  Certificates filed on Trello Board and Employee’s personnel file. Notifying HoD of expired training and upon instruction arranging for H&S and other relevant training to take place.
  • Co responsibility with Accounts Administrator for updating the weekly payroll spreadsheet for onward sending to payroll service provider
  • Vehicle/Fleet Management – coordinating repairs and servicing of vehicles on daily/weekly basis.  Updating the Vehicle spreadsheet
  • Acting as point of contact with Defra for Plant importation and checks and forwarding information to relevant Coordinators.
  • Issuing, collation and circulation of Supervisor Reports on Crew and vice versa when a Production comes to an end.

The ideal candidate will have excellent administrative skills, experience of working flexibly to tight deadlines and a proven experience of working independently and in return you will receive a salary between £26k-£28k + the potential to grow as the company grows